The Virtual Assistant (VANF) Network Forum  

The VA Newsletter For Successful and Aspiring "IN THE KNOW" Virtual Assistants & Virtual Achievers

 July 2008

Virtual Assistant Networking Newsletter

Issue #56 


 

Welcome to issue #56 of the "VAnetworking Newsletter"

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Current Member Stats:
We have 8,985 registered members at our network. Our members have made a total of 91,708 posts (Topics: 13,530, Replies 78,178)

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 IN THIS ISSUE
 
 
 


It's been an exciting yet full month here at VAnetworking.  One of the highlights was our Virtual Assistant High Heels Day which VAs celebrated around the world.  Thanks to everyone who participated and hopefully next year we can raise even more monies for the March of Dimes!  View all our high heeled VA entries in our contest and congrats go out to Amy Goble who won the draw!

I love celebrations and we have a huge one coming up in another month since VAnetworking will be celebrating 5 years online.  We welcome any suggestions you may have as a member to help us celebrate this special anniversary date!

A welcome to all our NEW members who joined our VAinsider Track recently. Please note in our eSeminar list below that we will be hosting orientation nights to help you make the best of your membership on the inside track every month. Free members are welcome to attend too and get a glimpse into why we all love being VAinsiders.  Also of note, we will have orientation eSeminars to learn about our free social networking community and all the benefits that are available here too! Mark these in your calendars!

Onto our newsletter contents...Yvonne Weld has submitted our Featured Article this month to help you get the word out about your business. Our Hot Techie Tip includes a font trick for those font lovers. Karri Flatla, our trusted and beloved Administrator at VAnetworking is back with her new column Ask Me Virtually Anything. Yep, that’s right. We want to gather REAL questions from REAL virtual business people just like you. So fire away about whatever is on your mind. Our VAccolade of the Month is Deirdre Shockely so pop by and visit her website.

Check out our VA eSeminar Schedule and mark the dates on your calendar for your weekly business learning experiences, for FREE, from VAnetworking, plus share in other weekly social get-togethers online. We have an average of 50-75 attendees each seminar now.

Wishing everyone the success they have always dreamed about achieving! Have a lovely summer!

Virtually Yours,

Tawnya Sutherland, CIMBS
Certified Internet Marketing Specialist
Founder of VAnetworking.com

 
 FEATURE ARTICLE
 


How Are You Getting the Word Out?
By Yvonne Weld

Using a marketing campaign assists in getting all types of clients. Using the right marketing campaign will assist in getting the right clients for your business.

There is a variety of ways to market your business and we will discuss a few of those. Remember, though, marketing techniques that someone uses to target Real Estate businesses may not work for someone who is targeting individuals in construction — the old saying “What works for one may not work for someone else”.

So, let’s look at some marketing techniques that you might think about using:

Press Releases
If you are starting a new business, planning an event, having a seminar, or anything that you think is newsworthy, write a press release about it. Not only does a press release get the information out about your announcement, your business name gets out there too.

Depending on your target market, you can send your press release to local newspapers or go online and submit it to specific geographical areas or internationally. There are a number of free press release sites online that you can submit to.

Internet
Market your business online by getting a Website. The cost for a domain name and a host is not a huge investment considering the advantages. You can also have a very simple site made at a very low cost too. If you have products that you are selling, add pictures of them to your site so that your target market can actually see them. At the very least your Website can act as an on-line brochure that you can direct your target market to.

Direct Mail
Direct mail can be a little costly as a marketing tool, but it can also be a very effective tool. Sending a personalized introduction letter, and maybe adding a small token, can get potential clients to remember you and your business. Just remember a very important rule of direct mailing is to give people a “call to action” or reason to keep your mailing and follow up with you.

Answering Machine Messages
Even though you may not be able to answer your phone, potential clients are still going to call you. Leave a message promoting your products or services or giving them a reason to actually leave a message.

Business Cards
Whoever you know or meet, hand them a business card. No! Hand them two business cards — one for them and one to give to someone they know. If you hand two business cards to 25 people, you now have 50 business cards out there marketing for you.

Referral Rewards
If someone refers your business to someone and they become a client, offer the referrer a reward. It can be a flat dollar amount, a percentage from an invoice, a gift certificate, or maybe you offer them a certain number of hours free of your services. People are more likely to promote you and your business if there is something in it for you.

License Plates
Next time you order plates for your vehicle, why not do something catchy? For example, I could get a plate that says “ABLE-VA” for my Virtual Assistant business. You never know what you can come up with that people might remember.

Some other examples of marketing techniques would be:
- advertising in the yellow pages
- having a booth at a trade show
- advertising in the newspaper
- a sign on your vehicle
- cd-rom business cards with a presentation on the cd about your business
- and so many more!

Make sure that you also find a way to track your marketing efforts so that you know where your dollars are being best spent. Just don’t overextend yourself — one good marketing campaign is better than several mediocre ones.

*********
Article written by Yvonne Weld. Yvonne Weld is the owner of ABLE Virtual Assistant Services and offers administrative and bookkeeping support to busy solopreneurs. She is also the author of The Ultimate Guide to Creating a Thriving Business and Managing Your Thriving Business for Success.

  • Looking for a simple way to advertise online?
  • Would you like to put your business in the spotlight?
  • Want to show off your expertise or niche service?
  • Need to attract new visitors to your website?
  • Want a strong backlink on a PageRank 5+ website to help you rankings in the search engines?
  • Have a product you'd like to donate to our contest area in exchange for free advertising on our website?
  • Do you know something that you think would benefit your fellow VAnetworking members?

If you answered YES to any of these questions then we have the solution for you and your business needs.

Click here to learn more about advertising opportunities.

 
 HOT TECHIE TIP
 

*-----------------HOT TIP------------------*

Printing Font Samples

Most computers come pre-installed with a bounty of printer fonts, and WinXP only added to them. You can also download hundreds more, or even make your own. Knowing how they will all look when they print can be tough, but can also be an important aspect!

Luckily, there's an easy way to print samples of the fonts on your computer. Go to Start Menu, Settings, Control Panel and double-click the "Fonts" folder.

Now hold down the CTRL key and select the fonts you want to see samples for by clicking them. (If you REALLY want to see them all, press CTRL+A to highlight everything.)

Next, go to File and choose "Print". This will bring up a print dialog box for each font selected. NOTE: You'll have to click Print (or OK in older versions of Windows) in the print dialog box for each font you selected, so if you have a lot of 'em, get comfy. If you just want a sample page of one font, then right click and choose Print . Your printer will go to work printing complete sample pages for each font.

Editor's note:  If you do a ton of graphic design work, you may wish to print all the fonts out on your computer and put them into a binder for and handy, easy visual access whenever you are creating a new brochure for a client, etc.

**************
Steve (www.worldstart.com)

*-----------------HOT TIP------------------*

Virtual Assistant Networking Association Toolbar

 
  BUSINESS VACCOLADE OF THE MONTH
 

VAccolade - Business Entrepreneur of the Month

VAccolade of Virtual Assistant Networking Association (VANA) Presentation of our VAccolade Business Entrepreneur banner on your website is an honorable recognition demonstrating to potential clients and site visitors your professional commitment to excellence as a Virtual Assistant (VA) business entrepreneur.

We will choose a VAccolade business entrepreneur each week at Virtual Assistant Networking Association and feature one of these VAccolade business entrepreneurs in our newsletter each month. Read more about the VAccolade and nominate a VA you think deserves recognition.

Congrats to Deirdre Shockley ~ VAccolade For the Month

Deirdre is wife to Tim and mother to 3 wonderful children, enjoys Bible study, quilting, crocheting and genealogy. She makes her own bread and enjoys growing herbs and vegetables.

She has over 20 years experience working in various office settings. Her extensive background began as a child answering the phone for her father’s paperhanging/painting business. From there she moved very easily into the public sector never batting an eye. She has worked in a pharmacy, physician’s office, Hospice, state government agencies, church offices and more.

Deirdre is an active member of several networking groups including: Virtual Assistant Networking Association, Alliance for Virtual Business, and Virtual Assistant Forums. By participating in these groups she keeps her skills up to date through the training provided by each group.

Visit website to learn more about Deirdre Shockley.

Once again, it was a hard choice which VAccolade this month to feature in our newsletter. All VAccolades were top notch and very deserving, congrats everyone!

Recognized VAccolades for the months of May/June were:

Megan Barber of Barber Virtual Assisting Solutions
Elizabeth Brazeau of BCG VA - Virtual Support Services
Mary Beth Marino of VirtualHours and The Writing Editor
Caroline Melville of Virtually Sorted
Angela Davis of Totally Virtual Online
 
  FORUM HOT TOPICS OF DISCUSSION
 

Forum Hot Topics of Discussion

Some very informative and interesting hot topics are currently happening at our VAnetworking Forum. Pop by and have your say. If you find you have troubles reaching any of the forum links below, make sure you are logged in with your username and password first.

General Virtual Assistant Questions ~ Sending email while using wireless ~ I'm wondering if anyone can help me figure out my email while I'm traveling and using wireless.

Real Estate Virtual Assistance ~ Top Producer 8i ~ I was wondering if anyone has used TP8i yet and if you could share your thoughts...

Organization, Efficiency & Project Management Tips ~ Dual Monitor, Heaven... or... ? ;) ~ So, I now have 2 22" wide screen monitors. It's cool. I've been using it for about 10 minutes. I feel like I can rule the world over here.

VAinsider Track - FREE eBooks all Summer Long ~Now for the FR'EE eBook I promised you on Friday and guess what? I'm going to give it to all of our almost 10,000 forum members and not just the VAinsiders this first Monday around...

 
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 MOTIVATIONAL MOMENT
 

“Effective communication is 20% what you know and 80% how you feel about what you know.” ~ Jim Rohn

Visit our VAnetworking Forum for more motivational moments and inspirational stories

Promote Virtual Assistants Globally, Wear YOUR VAdala today!
The newest fashion trend to promote awareness of Virtual Assistants

 
 ASK ME VIRTUALLY ANYTHING
 

Ask Me Virtually Anything  

Yep, that's right. We want to gather REAL questions from REAL virtual business people just like you. So fire away about whatever is on your mind. As long as it's related to doing business online, I will try to help!

And if your question is selected for an upcoming edition of Ask Me Virtually Anything we will gladly give you credit. So be sure to include your name, company and URL with your question. (Unless of course you wish to remain anonymous in which case, please let me know!) Just send an email to Karri Flatla with "Ask Me Virtually Anything" in the Subject line.

Now let's get this show on the road …

Question: I know blogging is a great way to market my business online, but how will I be able to come up with new stuff to write about on a regular basis?

Answer: Without a doubt, all things Internet marketing revolve around one thing: content. And that’s probably why most Internet marketing isn’t executed all that well. Producing fresh, unique content that people want to read is tough; what’s even tougher is doing it week after week, month after month without burning out. Yet some of the most successful and irresistibly written blogs are created by people who aren’t necessarily the greatest writers, but they are dedicated, they know their audience and they don’t let a silly little thing like writer’s block (or in my case coffee made by my husband instead of yours truly) stop them from posting. Here are some usual—and unusual—sources of inspiration to keep you posting, and posting, and posting …

Online Networking – What kinds of questions are your fellow posters are asking on the forums? If you see a question you know you could answer and answer in a helpful, witty or unique way, consider “responding” on your blog instead of on the forum. Better yet, do both, but check with the forum owner first regarding issues of copyright. What is posted on the forum may have to stay on the forum.

Other Blogs – Look for blogs that interest you and would potentially interest your target market. Subscribe to their feeds and then watch for posts that are controversial, funny or otherwise thought provoking. Then post a response on your own blog with a link back to the original post of interest. Bloggers appreciate this kind of “link love,” and you will gain with your target market for being in the know.

Business and Self Help Books – Post book reviews or critiques on your blog. People are always looking for a good read but often don’t have the time or patience to sift through the hundreds of offerings on the shelves today. This is an opportunity to connect your audience to something of real value. Plus they’ll likely think of your blog all the while they read their new book!

Industry Magazines (online and off) – Keep an eye out for “Top 50” lists (or Top 100 or whatever). Then try out some of the items on the list. Such lists could include software and freeware, social media sites, books and magazines, or even tips and tricks and how-tos. Post your findings, results, thoughts and feedback. Again, think about how your insights are providing a valuable information service to your readers.

Clients – Who better to inspire meaningful blog content than your clients? As you respond to client emails throughout your work day, print off the threads that seem particularly relevant to your target market across the board. Stash these print outs away in a binder for those times you are really stuck for something to write about. Nothing gets the juices flowing—or pet peeve list growing—like clients! Of course, never use information that could personally identify a client or colleague in a blog post. That’s just plain tacky. (Unless you’re showering someone with accolades in which case you should still ask permission to use the person’s name, URL and/or other related contact information.)

Twitter – This one is a bit of a wild card and is definitely not for everyone. However, if you keep Twitter running in the background with an application like Twhirl or Twitter Fox you can often stumble upon some pretty juicy bits. And I’m not talking about the mindless water cooler chat we love to engage in over there. I’m talking about the bloggish “mini posts” Twits make about their latest findings on the web. Do click on some of the URLs being posted at Twitter. Those Twits are sharing some interesting stuff, stuff you might want to write about on your blog.

Editor's Note:  Follow Tawnya Sutherland on Twitter by clicking here.

A caveat about blogging etiquette: Whenever the opportunity to credit another person or website presents itself, do it. Post the link. Post it lovingly. Post it in the spirit of blogging. Nothing will get you on someone’s … ahem … hit list faster than taking credit for their cool idea or online discovery.

Maintaining a blog isn’t easy, but hey, what’s easy about running a business anyway? The great thing about blogging is that it’s a relatively inexpensive way to build profile, reputation and credibility with your audience. And nothing defines your brand better than the words you write on the page, the web page that is. Which brings us back to the universal truth of Internet marketing: content is and always will be King (or Queen if you’re uber feminist).

Good thing you now have a toolkit of ways to keep the blog home fires burning many, many posts into the future, eh?

*********
Karri Flatla is a business graduate of the University of Lethbridge and principal of snap! virtual associates inc., a virtual consulting firm providing business communications and Internet marketing services to the progressive entrepreneur. Karri also produces Outsmart, the email newsletter for small business with big purpose. Visit www.snap-va.com for more information.

Do you have a burning question about virtual business? Don’t be shy! Send an email to Karri Flatla with “Ask Me Virtually Anything” in the subject line. Your question may appear in our next newsletter, along with a link to your website!



Join us for Learning Seminars and Chat Times
With Other Virtual Assistants

Join in on our Weekly VAnetworking chats:
Every Wednesday night from 7:00PM - 8:00PM EST

Mark your calendars for our upcoming eSeminars:

Time: Wednesday, July 23 - 6 PM Eastern Standard Time
Topic: Craig Cannings will present Internet Marketing as a New Service Offering to Your Clients

Time: Wednesday, July 30, 2008 - 6 PM Eastern Standard Time
Topic: Trish Robichaud will present: TBA

Time: Tuesday, August 5 - 2 PM EST
Topic:  VAnetworking.com Orientation: Learn More About the Benefits of Your Free Membership and How They Can Help Your VA Business Succeed presented by Tawnya Sutherland

Time: Tuesday, August 5 - 7 PM EST
Topic:  VAinsider Track Orientation: Make the Most of Your Membership at The VAinsider Track.  Presented by Tawnya Sutherland who recommends that all VAinsiders take this orientation at least once every six months to learn how to utilize all the marketing benefits for your business that many are still not using and also learn of new goodies being added to their memberships on a regular basis.  Free members may also join in on this orientation to get a glimpse into the VAinsider Track.

We are currently lining up our 2008 Guest Speakers. Please contact us if you have a topic you would like to discuss with us. Thanks to Patty Dost, Crystal Pina and Pat Zappavinga for helping us with VAnetworking's VAseminar lineups.

 

 
 LAST MINUTE GOODIES
 

Last Minute Goodies

We always have last minute things to throw into the newsletter, enjoy!


Don't forget to check out our VAinsider Club Membership

Virtual Assistant Success

With 10,000+ members and growing, we at VAnetworking have discovered a group of you in our midst that is ready to kick things up a notch. You want something a little more “exclusive,” a “total package” designed for the discriminating VA who hasn’t got the time to shop the forums for the best deal. You know what you want and you’re willing to pay for it.

Enjoy summer reading as a VAinsider for the summer months! VAinsiders receive an informational eBook in their mailbox every Monday throughout the summer months.

Ride the Insider Track to Virtual Success ==>>> Become a VAinsider


Our WINsdays are back!

JOIN US RIGHT HERE on the 2nd and 4th Wednesday (or WINsdays) of every month as we give away a prize to one of our lucky members. Here's how it works: All you have to do is be a member of our VAnetworking Forum (if you are reading this then you are most likely a member) and have posted in the last 30 days to win. You don't even have to enter as every member is automatically entered into the draw. How easy is that? Just make sure you check back at our webpage here to see if you won on the 2nd and 4th WINsday of every month!
See if you won!


Premier Partner - The Canadian Virtual Assistant Network


 
 

The Canadian Virtual Assistant Network
10% Discount for Free Members
25% Discount for VAinsider
s

 

The Canadian Virtual Assistant Network is all about building community and supporting our fellow VA’s to achieve greatness. It is also about enjoyment and providing a place where we can be ourselves and have a little fun too!

We have many new Premier Partners offering discounts and special offers to our members at VAnetworking.com. Learn more about your discounts as a member of VAnetworking

Or visit our website if you wish to learn more about becoming a Premier Partner.

 


Summer Sale – The Virtual Assistant’s Guide to the Multi-VA Business

Michelle Jamison, author of the popular ebook The Virtual Assistant’s Guide to the Multi-VA Business and a special friend to us here at VAnetworking.com is celebrating 10 years in business and as such wants you to share in the celebrations.  For 2 weeks only the Virtual Assistant’s Guide to the Multi-VA Business  ebook will be offered at a huge discount of 40% off.  

Regular pricing is $29.99 but for the next two weeks it’s yours for only $17.99.  This offer ends July 23/08, so take advantage of it now!  To receive your 40% discount off the ebook, use the coupon code during the checkout process. Coupon code: multisale. 

As an added bonus, anyone who purchases the ebook will qualify for a 10% discount on the 4- week Building a Multi-VA Business course exclusively brought to you by the Virtual Assistant Training Program.  

Congratulations on 10 years Michelle!

 
 
 

If you would like to advertise through us, consider becoming a Premier Partner with us or purchase banner advertising. Also feel free to visit our advertising webpage for more joint venture information.

Special thanks go out to all who have supported us this month.   Make a Donation

The newsletter targets small businesses (specifically Virtual Assistant businesses) and is produced every month. Currently we have 7900+ subscribers all related to the niche market of Virtual Assistants.

Read the VA Networking Forum Feedback from some of our happy members.

If you would like to be a Guest Columnist or submit an article, please feel free to at your convenience as feedback is always appreciated.


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